2023-11-21 AQ Consultation Session 5

Pledge Write-off

• We have not written off a pledge in the true sense of writing off (i.e. we are not expecting donor to fulfil the pledge)

• Pledge correction batch can do write off of a pledge

• report to pull out the pledges to write off

• how do you identify if pledge is due for write off

• we have pledges set to pending to review.

• we want the pledge status to be written off but managed package won't do just that

• approval on pledge to write off - Priscila to check on it. She recommended to do them via task but we want bulk approval as VP won’t approve it one by one. Approvers do have access to Salesforce.

• we talked about a true write off vs correction to a pledge.

• there are two write off flags on Transaction, “partial writeoff” and “writeoff”

Process for approval

Opportunity to use DocuSign (maybe next year):

• delegate acceptance

• documentation that sent for approval

• DocuSign is available in Jarvis as a connected App.

• Open

  

Priscila to confirm:

1. Suitability of them, refer to screenshot

2. What are the typical use cases any document that covers?

Matching Gifts

• CG : we have challenged fund - deposit the fund to challenged fun, then we journal them . we haven't done in Jarvis just yet

• Benevity (organize workplace giving)

  • employee can be giving directly to USYD and employer is matching through Benevity (minus admin fee). We don’t know that the gift is going to be matched at the time of giving.

  • sometimes comes in foreign currency.

  • they don’t usually have donor details (they only give us amount) and it is a challenge to match

• Organization who makes pledge, they do their own fund raising. People make give through Benevity to pay down the pledge the organization the make. Then the organization pay the shortfall of the pledge.

• half would be LC to employer with soft credit the platform and to the employee, half would be LC to employee with soft credit to the platform and to the employer

• we don’t issue tax receipt to Benevity

• Priscila walked us through different scenarios

  • Matching gifts where there are time gaps between the payment and matched gifts

  • we talked about HEP feature of AQ - matching gift potential

    • on Account there is HEP eligible flag and HEP id which is populated by an Apex job

  • Benevity Scenarios

    • Banevity Matching Gift Account - employer give 500 to usd and employer give 500 match to Benevity to give it to USYD

    • employee give 500 to employer, employer give 1000 to Benevity, and Benevity gives 1000 to USYD

  • we also discussed about challenged fund process (where this is handled through campaign)

  • we discussed process on Benevity giving (touching on DAF)

  • we discussed about consolidated gift process