2019-12-12 Change Management Stream Kick off discussion

Date

Dec 12, 2019

Discussion	Who

Discussion	Who
Issue with building layout and group separated into 3 parts	Lachlan
CM stream will consist of a small small team together with reps from each area	Lachlan
The role of the team will be to keep DAD motivated and informed	Lachlan
Approach for communications: Phoenix will have an option to provide an update at each DAD division meeting Morning teas Face to face Demos/access to product during implementation	Lachlan
In addition to communications, CM stream is also responsible for training and Impact with target state ops model. surveys Change champions Impact on target state ops model Meeting will be scheduled with ICT Change Management to get ideas, investigate if need to engage that team	Jules/Brad
Also need to measure perceptions through implementation - surveys	Jules
Email not considered a high impact form of communications. Comms through Teams was proposed. (Training will be required as DAD is not currently a big Teams user)	Brad/Lachlan
Program Steering Committee meetings will commence in mid January. A slide will be required on the Communication Strategy	Jules
Area required for Project Team, Explore using area at back of building which includes an glass office area which could be used for demo’s/standups	Jules

@Brad Fernandes (Unlicensed) Arrange meeting with ICT change manager for January

@Brad Fernandes (Unlicensed) ,@lachlan.cahill@sydney.edu.au - complete setup of Teams

@lachlan.cahill@sydney.edu.au - Arrange Teams training (lunch and learn for DAD)

@lachlan.cahill@sydney.edu.au - Prepare high level Comms Strategy for inclusion in first Steerco presentation

@Jules Levin Raise with Api about securing an area on L2 for the core program team