Object

Vendor

Scenario

Observation/Issue

Work Around

Impact/Risk

Smartbatch

AQ

Modifications - bequests

Paid bequests cannot be modified in a pledge correction batch

Multi step mod process using 3 batches:
Voiding payments
Modify bequest
Reentering payments

increased workload and processing times

Smartbatch

AQ

Modifications - Pledges

Paid pledges cannot be modified in a pledge correction batch

Multi step mod process using 3 batches:
Voiding payments
Modify pledge
Reentering payments

increased workload and processing times

Smartbatch

AQ

Modifications - Grant

Paid grants cannot be modified in a pledge correction batch

Multi step mod process using 3 batches:
Voiding payments
Modify grant
Reentering payments

increased workload and processing times

Batch Item

AQ

Gift pledge correction - Bulk Entry

When modifying multiple gifts from holding to a new account we are unable to search by gift number or account.

Search by designation or date and delete all the unwanted transactions.

Time consuming

• Save and Add New Schedule does not calculate payments correctly in display.

• DAF Gifts paying down Pledges do not also reduce Pledge Soft Credits

• Grant Soft Credit's 'Record Type' change from "Pledge Soft Credit" to "Soft Credit" after Corrections are processed

• GRC Adjustments not saving consistently on processed gift

• Corrections Batch data entry on Bulk Entry is now using a new component for picklists and lookup lists.  The new component gives a smoother user experience.

• Corrections Batch Soft Credits are not added to adjusted Pledges

• 1.0: Pledge Payment Transactions for Anonymous Pledges do not have the 'Anonymous?' checkbox selected

• 2.0: Partial Pledge Write Offs not creating adjusted Pledge Soft Credit Transactions

• 'Third Party Payoff' no longer checked on Soft Credit Transactions paying down Pledges after Void and Correction

• Using DAF method to reduce a Pledge on another Account does not check "Third Party Payment" on the Gift

• Default Designation overwriting manual Designation entry on Pledge Payment Batch Item Transactions

• Failed to Load Opportunity Error on Void and Correct

• Smart Batch Correction:

• Pledge Soft Credit records don't update correctly after Corrections Batches are processed

• Pledge Amount fields process incorrectly after Corrections are made to Paid Pledges w/ partially paid Transactions

• 2.0:

• Clicking 'Save Without Linking' on Imported Batch Items results in duplicate GRCs

• If there is an error in legal credit amount and batch cannot be closed, after adjusting the recognition credit value, the error is not gone

• Pledges w/ 3 Soft Credits cannot have Payments processed ("Duplicate id in list" error being thrown)

• Adding a pledge for "Add Transaction to Existing Gift" to an existing pledge doesn't have the correct payment number

• 'Third Party Payoff' no longer checked on Soft Credit Transactions paying down Pledges after Void and Correction

• Matching Gift Payments cannot be processed when non-AdvRM custom fields are on the Batch Item Transaction object

• 'Credited Opportunity' field on Transaction records is not populated when Opportunities are linked

• Using Add Payment with a Pledge, if the Account with the Hard Credit Pledge has an Automated Soft Credit Account, the Soft Credit is Added as a Payment on the Hard Credit Pledge

• Deleting a record on the Batch Item datatable does not refresh the grid

• Batch Default Entry Type component errors

Smart Batch 2.0 Default checkbox

Create ‘Batch’ record

Available Method Comparison https://sydneyuni.atlassian.net/browse/TAPSS-2387

Entry:

eg. No ‘Personal Property’

Pledge

Create pledge using smart batch

Closing Batch

closing the batch and confirm batch item and transaction creation

Payment

create a payment to pledge

Batch Correction

create batch correction for pledge/partially paid pledge

Voids and Corrections

Voids and Corrections

• All Voids and Corrections can be done in Gift/Pledge batches.

• Voids and corrections on Open Pledges can be done in Gift/Pledge Corrections batches with fewer batches than if done with Gift/Pledge batches.

Soft Credit

Create pledge and calculate with soft credit with foundation for a Houshold and confirm automatically created soft pledge records upon closing.

Batch Approval/Closing Report (Closing report not used)

Batch Reports

Make sure all the Batch reports are working

Batch Control Verification - Payment

Batch Control Verification - Pledges
Batch Items by Method Buckets
Batch Item Transaction by Method Buckets

Batch Control Verification - Payment

Batch Control Verification - Pledges
Batch Items by Method Buckets
Batch Item Transaction by Method Buckets

Gift Date & Gift Credited Date fields in Smart Batch

When ‘Gift Date’ and ‘Gift Credited Date’ are ticketed, Smart Match 1.0 display these fields in Batch Item UX.

Gift Date Not available in Smart Batch 2.0

Available in Smart Batch 2.0

Batch Validations

Check UAT Peoplesoft integration

PeopleSoft Integration, Validation

• set Batch Review Status to Ready for Validation

Check UAT environment for PeopleSoft integration

Check UAT environment for PeopleSoft integration