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BIMS Stakeholders
- vishakha.patel
- muhammad.asghar
- 1 Engagement Objectives
- 2 Stakeholders Identification
- 2.1 Internal
- 2.1.1 BIMS Core Project Team
- 2.1.2 Internal Stakeholders
- 2.2 External
- 2.2.1 Vendor 1 - Open Specimen
- 2.2.2 Vendor 2 - TBD
- 2.2.3 Vendor 3 - TBD
- 2.1 Internal
- 3 Engagement Approach
- 3.1 Methodology
- 3.2 Tools
- 3.3 Output
- 4 Engagement Plan Details by Stakeholder (Internal)
- 5 Engagement Plan Details by Stakeholder (External)
- 5.1 Open Specimen
Engagement Objectives
Gather high-level requirements for the BIMS from all relevant stakeholders.
Map current state processes around specimen storage, management, and compliance.
Identify gaps and opportunities for process improvement and system integration.
Stakeholders Identification
Internal
The University of Sydney Phonebook
BIMS Core Project Team
Name | Role | Contact | Notes |
|---|---|---|---|
Vishakha Patel | ICT Project Manager |
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Chandra Pallapothala | Solution Architect |
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Muhammad Asghar Jimmy Chandra | Business Analyst | jimmy.chandra@sydney.edu.au | MH - from Oct to Dec 2024 JC - from Jan 2025 onwards |
Chris Albone | Enterprise Architect |
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Internal Stakeholders
Name | Role | Contact | Engaged? | Notes |
|---|---|---|---|---|
Ryan Sullivan | Sr Product Owner, Research Platforms ICT | Yes |
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Naveed Nadvi | Business Application Manager, Core Research Facilities | Yes |
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Sarah Cui | Manager, Research Infrastructure, Faculty of Medicine and Health | Yes | May have a background of the project and can introduce us to stakeholders from other faculties to collect requirements from. In initial meeting with her she requested to look at approved Business Case and EOI which is provided to her. | |
Nehan Munasinghe | Service Delivery Head- Technical Support Services, Central Operations Services (COS) | Yes | TSS team works in close partnership with the Faculties and they may be able to provide contact details of appropriate Faculty/TSS staff who would be very relevant for gathering BIMS requirements. | |
Andy Apin | ICT - Technology Partner- FMH, Clinics & Health (ICT) |
| May have a good understanding of the background. | |
Tim Dixon | Chief Operating Officer, Core Research Facilities, Research Portfolio |
| May help availing Audit reports. | |
Margaret Faedo | Director, Technical Support Services Central Operations Services (COS) | Yes | May help avail Report on Cold Storage to get some background from | |
Kamal Uddin | STO - TSS Team A | Yes |
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Sonam Tashi | STO - TSS Team B | Yes |
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Mohammed Shareef | Technical Service Specialist (Nehan’s team) | Yes |
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Antony Vuragu | STO TSS Team B | Yes |
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Antoine van Oijen | Associate Dean, FoMH | Yes |
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A/Prof Greg Sutherland BVSc PhD | CPC |
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Markus Hofer | CPC |
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Sean Lal |
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Francesca Charlton | Technical Services Manager, Charles Perkins Centre | Yes |
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Natalia Nicholson | Faculty Partner - Medicine and Health, Central Operations Services (COS) | Yes |
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Phil Lawrence | Technical Services Manager - FMH, Central Operations Services (COS) | Yes |
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Richard Trethowan | Director, IA Watson Grains Research Centre, Narrabri - School of Life and Environmental Sciences (SOLES) | Yes |
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Gemma Thompson | Faculty Partner (Engineering) - TSS | Yes |
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Bonny Tsoi | STO - Faculty of Engineering (TSS Team J) | Yes |
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Gavin Burland | TSM - Physics / Chemistry - Central Operations Services (COS) | Yes |
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Jody Cutler | Faculty Partner Science - TSS | Yes |
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Karena-Lee Pryce | Biobank and Clinical Cohort Coordinator - QBRS - Qualification in Biorepository Science | Yes | Sarah Cui’s team | |
Cameron Fong | Research Data Consultant - Research Integrity and Ethics Administration | Yes | Email consultation | |
Adele Haythornthwaite | Manager Research Data Governance - Research Integrity and Ethics Administration | Yes | Email consultation | |
Susan Maastricht | Director, Research Integrity and Ethics Administration - Research Integrity and Ethics Administration |
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Camille Raynes-Greenow | Deputy Associate Dean (Research) - Faculty of Medicine and Health | Yes | Email consultation | |
Tim |
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| Member of Infrastructure Consolidation Working Group |
Hector |
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| Member of Infrastructure Consolidation Working Group |
Ali Abbas | Professor - School of Chemical and Biomolecular Engineering |
| FoE | |
Andrew Merchant | Associate Professor in Plant Science - School of Life and Environmental Sciences (SOLES) |
| FoS | |
Benjamin Schreiber | Project Manager SBA Biobank |
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George Khouri | SBA ? |
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External
Vendor 1 - Open Specimen
Name | Role | Contact | Engaged? | Notes |
Srikanth Adiga | Founder & C.E.O, OpenSpecimen | Yes |
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Poornima Govindrao | Chief Product Officer, OpenSpecimen | Yes |
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Vendor 2 - TBD
Name | Role | Contact | Notes |
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Vendor 3 - TBD
Name | Role | Contact | Notes |
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Engagement Approach
Methodology
Conduct a series of structured meetings, workshops, and one-on-one sessions with each stakeholder group to gather high-level requirements. Capture process maps for each group's current state operations.
Tools
Use interviews, workshops, surveys, and process documentation tools (e.g., BPMN).
Output
A consolidated set of requirements and process maps for the BIMS project.
Engagement Plan Details by Stakeholder (Internal)
Stakeholder | Purpose of Engagement | Engagement Method | Timeline | Expected Output |
|---|---|---|---|---|
Kamal Uddin | Gather current processes on specimen tracking, storage, and freezer management | One-on-one interview | 11/10/2024 | Current state process map, requirements |
Sonam Tashi | Understand space allocation, freezer tracking, and future tracking needs | One-on-one interview | 14/10/2024 | Current state process map, requirements |
Nehan Munasinghe / Mohammed Shareef | Gather insights on compliance, freezer backups, and operational challenges | Workshop with team | 16/10/2024 | Process maps, compliance and risk areas |
XX from Faculty of Medicine & Health | Gather requirements for specimen management and integrations specific to FoMH | Group workshop | Week X | Requirements for specimen management and current processes |
XX from School of Vet Science | Gather requirements for specimen management and integrations specific to vet research | Group workshop | Week X | Functional requirements, pain points |
XX from Faculty of Science | Understand specimen handling across labs and biobanks | Group workshop | Week X | Requirements for specimen management |
XX from Geology | Identify specimen tracking needs for geological samples | Group workshop | Week X | Specific requirements for geological samples |
Margaret Faedo | Gather operational and technical infrastructure insights | One-on-one interview | 21/10/2024 05/11/2024 | System infrastructure and support needs |
Antony Vuragu
| Understand specimen handling in Seed Store | One-on-one interview | 23/10/2024 | Requirements for specimen and storage management |
Francesca Charlton | Understand specimen handling across storage / labs /biobanks | Group workshop | 28/10/2024 | Requirements for specimen and storage management |
Natalia Nicholson | Understand specimen handling across storage / labs /biobanks | Group workshop | 28/10/2024 | Requirements for specimen and storage management |
Phil Lawrence | Understand specimen handling across storage / labs /biobanks | Group workshop | 28/10/2024 | Requirements for specimen and storage management |
Richard Trethowan | Understand specimen handling across storage / labs /biobanks | Group workshop | 29/10/2024 | Requirements for specimen and storage management |
Gemma Thompson | Understand specimen handling across storage / labs /biobanks | Group workshop | 29/10/2024 | Requirements for specimen and storage management |
Bonny Tsoi | Understand specimen handling across storage / labs /biobanks | Group workshop | 29/10/2024 | Requirements for specimen and storage management |
Gavin Burland | Understand specimen handling across storage / labs /biobanks | Group workshop | 30/10/2024 | Requirements for specimen and storage management |
Jody Cutler | Understand specimen handling across storage / labs /biobanks | Group workshop | 30/10/2024 | Requirements for specimen and storage management |
Antoine van Oijen | BIMS project scope | Group workshop | 05/11/2024 | Gain input around scope of BIMS project |
Sarah Cui | BIMS project scope / requirements | Group workshop | 05/11/2024 (Multiple engagements) | Gain input around scope of BIMS project / High level requirements |
Karena-Lee Pryce | BIMS project scope / requirements | Group workshop | 11/11/2024 |
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Cameron Fong | BIMS project requirements | Email consultation |
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Adele Haythornthwaite | BIMS project requirements | Email consultation |
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Camille Raynes-Greenow | BIMS project requirements | Email consultation |
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Engagement Plan Details by Stakeholder (External)
Open Specimen
Stakeholder | Purpose of Engagement | Engagement Method | Timeline | Expected Output |
|---|---|---|---|---|
Srikanth Adiga | Product overview | Group workshop (remote) | 04/11/2024 |
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Poornima Govindrao | Product demo | Group workshop (remote) | 11/11/2024 |
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