Options for Configurable Link
Store links/URLs in Custom Settings - Custom Settings are accessible in flows, classic email templates and formula fields. Custom setting values are data rather than metadata, like normal object records.
Store links/URLs in Custom Labels - Custom Labels are accessible in flows, classic email templates and formula fields. Custom label values are part of metadata and so when editing values, it is a metadata change.
Dynamically determine using Apex - this is a complicated approach and would entail converting affected email templates to Visualforce Template, and additional invokable controller class in case of Lightning Flows.
Dynamically determine using formula - The only known approach is by parsing the $Api partner URL. But this function does not work in email templates.
NOTE: Rows that are highlighted with PEACH color means it is affected by the Enhanced Domain.
Section 1: Hardcoded Salesforce URLs that CAN Be Converted to Configurable Settings (i.e. via Custom Label or Custom Settings)
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Team
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Metadata
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Type
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Occurrences
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URL
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Comments
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Types of URLs/Links
Configurable Salesforce URLs/Links - these are Salesforce URLs that are found in programmable components, like email templates (via SML or HML), flows, etc.
Non-Configurable Salesforce URLs/Links - these are Salesforce URLs that are found in non-programmable components like Lightning Page Rich Text container, connected app related URLs, URLs that are found in static context like report description, etc.
Configurable External URLs/Links - these are non-Salesforce URLs that are found in programmable components, like email templates (via SML or HML), flows, etc.
Non-Configurable External URLs/Links - these are non-Salesforce URLs that are found in non-programmable components like Lightning Page Rich Text container, connected app related URLs, URLs that are found in static context like report description, etc.
Options for Configurable Link
Store links/URLs in Custom Settings - Custom Settings are accessible in flows, classic email templates and formula fields. Custom setting values are data rather than metadata, like normal object records.
Store links/URLs in Custom Labels - Custom Labels are accessible in flows, classic email templates and formula fields. Custom label values are part of metadata and so when editing values, it is a metadata change.
Dynamically determine using Apex - this is a complicated approach and would entail converting affected email templates to Visualforce Template, and additional invokable controller class in case of Lightning Flows.
Dynamically determine using formula - The only known approach is by parsing the $Api partner URL. But this function does not work in email templates.
| Code Block |
|---|
SUBSTITUTE(LEFT($Api.Partner_Server_URL_570, FIND( '/services', $Api.Partner_Server_URL_570)), '.my.salesforce.com', '.lightning.force.com') |
NOTE: Rows that are highlighted with PEACH color means it is affected by the Enhanced Domain.
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Section 1: Hardcoded Salesforce URLs that CAN Be Converted to Configurable Settings (i.e. via Custom Label or Custom Settings)
Team | Metadata | Type | Occurrences | URL | Comments | Dev Status | Post Sandbox Refresh Maintenance? | ||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Hogwarts | email\Spend_Plan_Email_Templates\Delegate_Decision_Changes_Needed.email | Email Template | 1 | https://sydneyuni-adv--spendplan--c.documentforce.com/email/templaterenderer?id=00X8r000000Gzif&base_href=https%3A%2F%2Fsydneyuni-adv--spendplan.my.salesforce.com&preview_frame=previewFrame&render_type=REPLACED_HTML_BODY&setupid=CommunicationTemplatesEmail |
| YES - need to manually update the URL hyperlink every refresh of SIT/UAT | ||||||||||||||||||||||
| 2 | Hogwarts | email\Spend_Plan_Email_Templates\DelegateGeneral_DecisionPurpose_Changes_NeededTemplate.email | Email Template | 1 | https://sydneyuni-adv--spendplan--c.documentforce.com/email/templaterenderer?id=00X8r000000Gzif&base_href=https%3A%2F%2Fsydneyuni//sydneyuni-adv--spendplan.my.salesforce.com&preview_frame=previewFrame&render_type=REPLACED_HTML_BODY&setupid=CommunicationTemplatesEmail | Hidden. Can be skipped | 2/p/email/template/EmailTemplateEditorUi/{!Spending_Plan__c.Link} | A link that points to SF email template editor. This is incorrect. |
| YES - need to manually update the URL hyperlink every refresh of SIT/UAT | |||||||||||||||||||
| 3 | Hogwarts | email\Spend_Plan_Email_Templates\General_Purpose_TemplateReview_Spend_Plan_Request_a_Review.email | Email Template | 1 | https://sydneyuni-adv--spendplan--c.documentforce.com/email/templaterenderer?id=00X8r000000Gzif&base_href=https%3A%2F%2Fsydneyuni-adv--spendplan.my.salesforce.com/p/email/template/EmailTemplateEditorUi/{!Spending_Plan__c.Link} | A link that points to SF email template editor. This is incorrect. | |||||||||||||||||||||||
| 3 | Hogwarts | email\Spend_Plan_Email_Templates\Review_Spend_Plan_Request_a_Review.email | Email Template | 1 | https://sydneyuni-adv--spendplan--c.documentforce.com/email/templaterenderer?id=00X8r000000Gzif&base_href=https%3A%2F%2Fsydneyuni-adv--spendplan.my.salesforce.com&preview_frame=previewFrame&render_type=REPLACED_HTML_BODY&setupid=CommunicationTemplatesEmail | Hidden. Can be skipped | |||||||||||||||||||||||
| 4 | TAP | flows\Batch_on_update_status_is_changed_to_returned_to_processor&preview_frame=previewFrame&render_type=REPLACED_HTML_BODY&setupid=CommunicationTemplatesEmail | Hidden. Can be skipped |
| YES - need to manually update the URL hyperlink every refresh of SIT/UAT | ||||||||||||||||||||||||
| 4 | TAP | flows\Batch_on_update_status_is_changed_to_returned_to_processor.flow-meta.xml | Flow | 2 | https://sydneyuni-adv--sandbox.lightning.force.com/{!$Record.Id} | Pointing to an unknown sandbox. Flow is inactive. |
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| 5 | TAP | flows\Case_After_Update_Gift_Related_Change_Closed.flow-meta.xml | Flow | 21 | https://sydneyunijoe-advaq-dev-sandboxed.lightning.force.com/{!$Record.Id} | Pointing to an unknown sandbox. | 5Flow is inactive. |
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| 6 | TAP | flows\Case_After_Update_Gift_Related_Change_ClosedNewCOA.flow-meta.xml | Flow | 1 | https://joesydneyuni-aqadv-dev-edjoesandbox.lightning.force.com/{!$Record.IdcreateCOA} | Pointing to an unknown sandbox. | 6. Flow variable using the URL is not in use. |
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| 7 | TAP | flows\NewCOA.flow-meta.xml | Flow | 1 | https://sydneyuni-adv--joesandbox.lightning.force.com/{!createCOA} | Pointing to an unknown sandbox. | 7 | TAP | flows\NewCOAPoints to production |
| No - This is dynamic | ||||||||||||||||||
| 8 | TAP | flows\Opportunity_After_Save_On_Create_On_Update.flow-meta.xml | Flow | 1 | https://sydneyuni-adv.lightning.force.com/{!createCOA$Record.Id} | Points to production | 8
| No - This is dynamic | |||||||||||||||||||||
| 9 | TAP | flows\OpportunityUsyd_AfterContact_SaveAddress_On_Create_On_UpdateHistory_Tracking.flow-meta.xml | Flow | 12 | https://sydneyuni-adv.lightning.force.com/{!$RecordGet_Duplicate_Review_Outcome_with_Not_enough_information.Id} | Points to production | 9 | TAP | flows\Usyd_Contact_Address_History_Tracking.flow-meta.xml | Flow | 2 | https://sydneyuni-adv.lightning.force.com/{!Get_Duplicate_Review_Outcome_with_Not_enough_information.Id} | Points to production
|
| No - This is dynamic | ||||||||||||||
| 10 | TAP | flows\Usyd_Delegate_Acceptance_when_checked_send_alert.flow-meta.xml | Flow | 6 | https://sydneyuni-adv.lightning.force.com/ | Points to productionto production |
| No - This is dynamic | |||||||||||||||||||||
| 11 | TAP | flows\USYD_Service_Portal.flow-meta.xml | Flow | 1 | https://sydneyuni-adv.lightning.force.com | Points to production |
| No - This is dynamic | |||||||||||||||||||||
| 12 | TAP | objects\AQB__Batch__c\webLinks\Pledge_Schedule_Review.webLink-meta.xml | webLink | 1 | https://sydneyuni-adv.lightning.force.com/lightning/r/report/00O4a000000M7KqEAK/view?fv0={!AQB__Batch__c.USyd_Batch_ID__c} | Points to a report in production |
| No - This is dynamic | |||||||||||||||||||||
| 13 | TAP | objects\AQB__Batch__c\webLinks\Usyd_Batch_Account_Phone_Report.webLink-meta.xml | webLink | 1 | https://sydneyuni-adv.lightning.force.com/lightning/r/Report/00O8v000000JSkWEAW/view?fv0={!AQB__Batch__c.Id} | Points to a report in production |
| No - This is dynamic | |||||||||||||||||||||
| 14 | TAP | objects\AQB__Batch__c\webLinks\USYD_Batch_Review_Report.webLink-meta.xml | webLink | 1 | https://sydneyuni-adv.lightning.force.com/lightning/r/Report/00O4a000000MRDwEAO/view | Points to a report in productionto a report in production |
| No - This is dynamic | |||||||||||||||||||||
| 15 | TAP | objects\AQB__LLChartofAccounts__c\webLinks\COA_Report.webLink-meta.xml | webLink | 1 | https://sydneyuni-adv.lightning.force.com/lightning/r/Report/00O8v000000JQGKEA4/view?fv0={!AQB__LLChartofAccounts__c.AQB__DesignationAccountNumberGroupThree__c} | Points to a report in production |
| No - This is dynamic | |||||||||||||||||||||
| 16 | TAP | objects\AQB__LLChartofAccounts__c\webLinks\Usyd_Open_Pledge_Records.webLink-meta.xml | webLink | 1 | https://sydneyuni-adv.lightning.force.com/lightning/r/Report/00O8v000000JT7QEAW/view?fv3={!AQB__LLChartofAccounts__c.Id} | Points to a report in production |
| No - This is dynamic | |||||||||||||||||||||
| 17 | TAP | objects\AQB__Receipt__c\webLinks\USYD_New_Task.webLink-meta.xml | webLink | 1 | https://sydneyuni-adv.lightning.force.com/lightning/o/Task/new?count=1&nooverride=1&useRecordTypeCheck=1&navigationLocation=LIST_VIEW | Points to production |
| No - This is dynamic |
...
Section 2: Hardcoded Salesforce URLs that Need Fixing
Team | Metadata | Type | Occurrences | URLComments | Comments | Dev Status | Post Sandbox Refresh Maintenance? | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Wellbeing | email\sumoapp__SUMO_Templates\USYDAppointmentBookedSumoUser.email | Email Template | 1 | https://sydneyuni-adv--simplus.my.salesforce.com/p/email/template/EmailTemplateEditorUi/safer-communities.officer@sydney.edu.au | Link is incorrect. Should be changed to "mailto" protocol |
| No - This is dynamic | ||||||
| 2 | Wellbeing | email\sumoapp__SUMO_Templates\USYDAppointmentCanceled.email | Email Template | 1 | https://sydneyuni-adv--simplus.my.salesforce.com/p/email/template/EmailTemplateEditorUi/safer-communities.officer@sydney.edu.au | Link is incorrect. Should be changed to "mailto" protocol |
| No - This is dynamic | ||||||
| 3 | Wellbeing | email\sumoapp__SUMO_Templates\USYDAppointmentReminder.email | Email Template | 3 | https://sydneyuni-adv--simplus--c.documentforce.com/email/safer-communities.officer@sydney.edu.au | Link is incorrect. Should be changed to "mailto" protocol |
| No - This is dynamic | ||||||
| 4 | Wellbeing | email\sumoapp__SUMO_Templates\USYDAppointmentUpdatedCustomer.email | Email Template | 3 | https://sydneyuni-adv--simplus--c.documentforce.com/email/safer-communities.officer@sydney.edu.au | Link is incorrect. Should be changed to "mailto" protocolto "mailto" protocol |
| No - This is dynamic | ||||||
| 5 | Wellbeing | email\sumoapp__SUMO_Templates\USYDAppointmentUpdatedSumoUser.email | Email Template | 1 | https://sydneyuni-adv--simplus.my.salesforce.com/p/email/template/EmailTemplateEditorUi/safer-communities.officer@sydney.edu.au | Link is incorrect. Should be changed to "mailto" protocol |
| No - This is dynamic |
NOTE: Identified email templates need to be modified to correct the link.
...
Section 3: Hardcoded Salesforce URLs that CANNOT Be Converted to Configurable Settings
Team | Metadata | Type | Occurrences | URL | Comments | Dev Status | Post Sandbox Refresh Maintenance? | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | TAP | flexipages\Home_Page1.flexipage-meta.xml | Lightning Page | 1 | https://sydneyuni-adv.force.com/serviceportal | Link is in a RichText container. Content is fixed and cannot be dynamic, unless changed to LWC.changed to LWC. |
| No - This is dynamic Richtext container was replaced with USYD_Home_Service_Portal_Links flow | ||||||
| 2 | N/A | reports\PersonalFolderJamesMcGloin\NQ_readiness_status_with_end_date.report-meta.xml | Report | 1 | https://sydneyuni-adv.lightning.force.com/lightning/r/Account/0014a000007me2WAAQ/view | Part of the report description. Can be skipped |
| |||||||
| 3 | N/A | reports\PersonalFolderJamesMcGloin\PM_NQ_readiness_status_w_end_date_draft.report-meta.xml | Report | 1 | https://sydneyuni-adv.lightning.force.com/lightning/r/Account/0014a000007me2WAAQ/view | Part of the report description. Can be skipped |
| |||||||
| 4 | N/A | reports\PersonalFolderJamesMcGloin\SSC_names_with_a_GIW.report-meta.xml | Report | 1 | https://sydneyuni-adv.lightning.force.com/lightning/r/Report/00O8v000000KAnKEAW/view?queryScope=userFolders | Part of the report description. Can be skipped |
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| 5 | N/A | default\connectedApps\Snowflake_API.connectedApp-meta.xml | Connected App | 1 | https://test.salesforce.com/services/oauth2/callback | To cater oauth callback in sandboxes |
| |||||||
| 6 | N/A | default\connectedApps\Snowflake_API.connectedApp-meta.xml | Connected App | 1 | https://login.salesforce.com/services/oauth2/callback | To cater oauth callback in production |
| |||||||
| 7 | N/A | connectedApps\talend_app.connectedApp-meta.xml | Connected App | 1 | https://login.salesforce.com/services/oauth2/success | To cater oauth callback in production |
| |||||||
| 8 | N/A | samlssoconfigs\UniKey_Login.samlssoconfig-meta.xml | SSO - oauthTokenEndpoint | 1 | https://sydneyuni-adv.my.salesforce.com/services/oauth2/token | SSO Config. Always differs and part of post sandbox refresh |
| |||||||
| 9 | N/A | samlssoconfigs\UniKey_Login.samlssoconfig-meta.xml | SSO - salesforceLoginUrl | 1 | https://sydneyuni-adv.my.salesforce.com | SSO Config. Always differs and part of post sandbox refresh |
| |||||||
| 10 | N/A | samlssoconfigs\UniKey_Login.samlssoconfig-meta.xml | SSO - samlEntityId | 1 | https://sydneyuni-adv.my.salesforce.com | SSO Config. Always differs and part of post sandbox refresh |
| |||||||
| 11 | N/A | samlssoconfigs\UNIKEY_LOG_IN.samlssoconfig-meta.xml | SSO - oauthTokenEndpoint | 1 | https://sydneyuni-adv.my.salesforce.com/services/oauth2/token | SSO Config. Always differs and part of post sandbox refreshrefresh |
| |||||||
| 12 | N/A | samlssoconfigs\UNIKEY_LOG_IN.samlssoconfig-meta.xml | SSO - salesforceLoginUrl | 1 | https://sydneyuni-adv.my.salesforce.com | SSO Config. Always differs and part of post sandbox refresh |
| |||||||
| 13 | N/A | samlssoconfigs\UNIKEY_LOG_IN.samlssoconfig-meta.xml | SSO - samlEntityId | 1 | https://sydneyuni-adv.my.salesforce.com | SSO Config. Always differs and part of post sandbox refresh |
|
...
Section 4: Hardcoded External URLs that CAN Be Converted to Configurable Settings (i.e. via Custom Label or Custom Settings)
Team | Metadata | Type | Occurrences | URL | Comments | Dev Status | Post Sandbox Refresh Maintenance? | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | Wellbeing | email\SaferCommunitiesEmailTemplates\Student_Feedback_Survey_Email_Template_1655798337168.email | Lightning Email Template | 1 | https://sydney.au1.qualtrics.com/jfe/preview/SV_3WU4IRbS8nEsacB?Q_CHL=preview&Q_SurveyVersionID=current | Can be skipped if target URL is fixed/same between sandboxes. Lightning template don't support SML. Additional formula field may be needed in the target object if this needs to be configurable. |
| |||||||
| 2 | Hogwarts | email\Spend_Plan_Email_Templates\Delegate_Approval_Request_Decision_Text.email | Email Template | 1 | https://www.sydney.edu.au/policies/showdoc.aspx?recnum=PDOC2011/72&RendNum=0 | Can be skipped if target URL is fixed/same between sandboxes. |
| |||||||
| 3 | TAP | pathAssistants\Default_Opportunity.pathAssistant-meta.xml | pathAssistant | 1 | https://sydneyuni-adv--c.documentforce.com/servlet/rtaImage?eid=1CF4a00000001A6&feoid=Info&refid=0EM4a0000006snY | Fixed image link in richtext component |
| YES - need to manually update the URL hyperlink every refresh of SIT/UAT |
...
Section 5: Hardcoded external URLs that CANNOT Be Converted to Configurable Settings
Team | Metadata | Type | Occurrences | URLComments | Comments | Dev Status | Post Sandbox Refresh Maintenance? | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | TAP | flexipages\Home_Page1.flexipage-meta.xml | Lightning Page | 1 | https://unisyd.sharepoint.com/:p:/r/teams/JarvisKnowledgeHub/Shared%20Documents/General/9.%20Misc/New%20BI%20%26%20DRS%20Service%20Portal.pptx?d=w2d51ee9e0ab442af8e6f4ec79ce565d8&csf=1&web=1&e=T8mUxU | Link is in a RichText container. Content is fixed and cannot be dynamic, unless changed to LWC. |
| |||||
| 2 | Hogwarts | flexipages\Spending_Plan_Home_Page.flexipage-meta.xml | Lightning Page | 1 | https://divisionofalumnianddevelopment.atlassian.net/servicedesk/customer/portal/2/user/login?destination=portal%2F2 | Link is in a RichText container. Content is fixed and cannot be dynamic, unless changed to LWC. |
| |||||
| 3 | N/A | objects\Account\webLinks\AQB__AcccountDumpReport.webLink-meta.xml | webLink | 1 | https://www.appextremes.com/apps/Conga/Composer.aspx | Managed package. To be skipped |
| |||||
| 4 | N/A | objects\Spending_Plan__c\webLinks\test_pdf.webLink-meta.xml | webLink | 1 | https://service.apsona.com/sfdc/apsona_inline.min.js | No longer exist in production |
| |||||
| 5 | N/A | reports\PersonalFolderJamesMcGloin\EG_chart_of_account_by_CON_account.report-meta.xml | Report | 1 | https://intranet.sydney.edu.au/services/finance-management/chart-of-accounts/responsibility-centres.html | Part of the report description. Can be skipped |
| |||||
| 6 | N/A | reports\PersonalFolderNataliaUribeSyro\Identification\By_designation_Account_Number_Segment1.report-meta.xml | Report | 1 | https://intranet.sydney.edu.au/services/finance-management/chart-of-accounts/responsibility-centres.html | Part of the report description. Can be skipped |
| |||||
| 7 | N/A | reports\USYDCustomizableDashboardAppeals\Collaborative_Reports1\Dementia_Stewardship_Contacts.report-meta.xml | Report | 1 | https://www.sydney.edu.au/news-opinion/news/2022/09/30/sydney-professor-recognised-by-un-as-global-leader-in-ageing.html | Part of the report description. Can be skipped |
| |||||
| 8 | N/A | reports\USYD_Prospect_Development_Shared\Example_of_SIMPLE_search_by_giving_CODE.report-meta.xml | Report | 1 | https://intranet.sydney.edu.au/services/finance-management/chart-of-accounts/responsibility-centres.html | Part of the report description. Can be skipped |
| |||||
| 9 | N/A | reports\USYD_Prospect_Development_Shared\SIMPLE_search_by_giving_CODE1.report-meta.xml | Report | 1 | https://intranet.sydney.edu.au/services/finance-management/chart-of-accounts/responsibility-centres.html | Part of the report description. Can be skipped |
| |||||
| 10 | N/A | connectedApps\talend_app.connectedApp-meta.xml | Connected App | 1 | https://www.getpostman.com/oauth2/callback | Postman callback urlurl |
| |||||
| 11 | N/A | connectedApps\talend_app.connectedApp-meta.xml | Connected App | 1 | https://oauth.pstmn.io/v1/browser-callback | Postman callback url |
| |||||
| 12 | N/A | connectedApps\talend_app.connectedApp-meta.xml | Connected App | 1 | https://app.getpostman.com/oauth2/callback | Postman callback url |
| |||||
| 13 | N/A | iframeWhiteListUrlSettings\IframeWhiteListUrlSettings.iframeWhiteListUrlSettings-meta.xml | iframe Whitelist | 1 | https://sydneyuni-adv.lightning.force.com | Points to production. |
| |||||
| 14 | N/A | samlssoconfigs\UniKey_Login.samlssoconfig-meta.xml | SSO - LoginUrl | 1 | https://sso.sydney.edu.au/app/salesforce/exkfw1bwnGMbjFklu3l6/sso/saml | SSO Config. Always differs and part of post sandbox refresh |
| |||||
| 15 | N/A | samlssoconfigs\UniKey_Login.samlssoconfig-meta.xml | SSO - logoutUrl | 1 | https://sso.sydney.edu.au/login/signout | SSO Config. Always differs and part of post sandbox refresh |
| |||||
| 16 | N/A | samlssoconfigs\UniKey_Login.samlssoconfig-meta.xml | SSO - singleLogoutUrl | 1 | https://sso.sydney.edu.au/login/signout | SSO Config. Always differs and part of post sandbox refresh |
| |||||
| 17 | N/A | samlssoconfigs\UNIKEY_LOG_IN.samlssoconfig-meta.xml | SSO - LoginUrl | 1 | https://sts.sydney.edu.au/adfs/ls/ | SSO Config. Always differs and part of post sandbox refresh |
| |||||
| 18 | N/A | samlssoconfigs\UNIKEY_LOG_IN.samlssoconfig-meta.xml | SSO - singleLogoutUrl | 1 | https://sts.sydney.edu.au/adfs/ls/ | SSO Config. Always differs and part of post sandbox refresh |
| |||||
| 19 | N/A | Canvases\mule__dataloaderio_v2_oauth_c4s__dataloaderio_v2_oauth_c4sCanvas.Canvas-meta.xml | Canvas app | 1 | https://dataloader.io/static/canvas | Part of managed package. |
| |||||
| 20 | N/A | Canvases\mule__dataloader_io2_oauth_c4s__dataloader_io2_oauth_c4sCanvas.Canvas-meta.xml | Canvas app | 1 | https://dataloader.io/static/canvas | Part of managed package. |
| |||||
| 21 | N/A | dashboards\Data_quality_Management\kQZJiGRfUvFJJDkllMSZOpIadrLxEU1.dashboard-meta.xml | Dashboard | 1 | https://sydneyuni.atlassian.net/wiki/spaces/PHOEN/pages/2782199991/AVE-16+Contact+Types | Custom link in a dashboard component |
|